1. Introduction
ST CLAIR Partners has created this Privacy Policy and Collection Statement (together referred to as “this Privacy Policy “) in order to demonstrate our firm’s commitment to privacy. The policy shows our position and commitment to our clients, potential clients and our associates in this matter.
ST CLAIR Partners will update this privacy policy as required. If it is changed, the changes will be posted on our website www.stclairco.com.au so that you are always aware of the type of information collected, how the information may be used, and under what circumstances it may be disclosed by ST CLAIR Partners.
ST CLAIR Partners does not sell, trade, rent, distribute or share any of its information which it has collected within the ordinary course of it business operations. We will not use or disclose your or your entities ‘Personal Information’ collected by us for any other purpose other than the primary purpose for which it was provided or secondary related purposes in circumstances where you would reasonably expect such use or disclosure or where you have consented to such disclosure. Please note that if at any time ST CLAIR Partners is required by law to release information about you or your entity then you and your entity must co-operate fully with ST CLAIR Partners and also with the relevant authorities.
We are bound by The Institute of Chartered Accountants in Australia and New Zealand (ICAANZ) rules and regulations of professional conduct to make certain information available for inspection by The Institute to ensure ongoing compliance with their mandatory professional standards. This may involve your or your entities ‘Personal Information.’ We will seek your consent first should The Institute wish to undertake a quality review of your or your entities personal records.
In the event that you cease to be a client of ST CLAIR Partners any of your or your entities ‘Personal Information’ will be retained and stored by the firm for the required time period to comply with the legislative, regulatory and professional requirements, following which time the information will be destroyed.
This Privacy Policy does not apply to acts or practices of ST CLAIR Partners that are directly related to employee records of current or former employees.
2. What information does St Clair Partners collect?
ST. CLAIR Partners collects information when you engage us for our services so that we may provide you with business services / tax / audit / accounting and other financial and business related services. ST CLAIR Partners collects information about you in a number of different ways:
(a) When you engage ST CLAIR Partners for accounting, tax, audit and other related business service purposes we collect:
- Your tax file number
- Your Directors ID number
- Date and place of birth
- Address
- Occupation and employment details
- Telephone numbers and other contact details
- Investment details
- Types of income derived and deductions incurred
- Private Health Insurance details
- If applicable your spouse’s name, (any previous names) spouse’s tax file number, spouses date and place of birth and spouse’s taxable income
- Your dependants name, (any previous names) date and place of birth and taxable income
- If applicable your bank account details
- Any other related information that is necessary for us to operate effectively and efficiently
- Any other information that enables us and is necessary for us to discharge our duties, functions, activities as your accountant, auditor, advisers and tax agents.
(b) When your entities engage ST CLAIR Partners for accounting, auditing, tax and other business services purpose we collect:
- The entities tax file number
- Directors ID numbers
- Date of incorporation
- If applicable bank account details
- Contact details of public officers
- Types of income derived and deductions incurred
- Any other related information that is necessary for us to operate effectively and efficiently
- Any other information that enables us and is necessary for us to discharge our duties, functions, activities as your entities accountant, auditors, advisers and tax agents.
(c) When you send ST CLAIR Partners correspondence or e-mail(s) , we collect your and your entities addresses and any other related information that is necessary for us to operate effectively and efficiently and that enables us to discharge our duties, functions and activities as your advisers and business colleagues.
3. What happens if you do not provide the information?
ST CLAIR Partners is required to discharge, satisfy and comply with various procedural, regulatory, legislative and professional standards requirements pursuant to:
- The Income Tax Assessment Act
- Taxation Administration Act
- Australian Taxation Office’s regulations and procedural outlines
- Corporations Act
- Rules and Regulations of The Institute of Chartered Accountants in Australia and New Zealand
- Tax Agent standard practice and code of behaviour
- The Law Society of New South Wales.
- Common law requirements
- Other relative legislation.
In order to meet the rigid and high standards set by the above-mentioned requirements if you elect not to or fail to provide us with information:
which we consider will compromise the standards set by the legislative and any other applicable requirements and
will not enable us to provide you with appropriate advice / service
then we reserve the right to terminate our services with you and your entities.
4. Why does St Clair Partners collect the information ?
ST CLAIR Partners collects information so that we may provide you or your entities with business / tax / audit / accounting and other financial and business related services. Specifically some of the services would be –
- Preparation of your and your entities annual financial statement and tax returns
- Preparation of business activity statements and instalment activity statements
- Auditing of financial statements
- Valuation of shares in company’s and valuation of business
- Negotiation, acquisition or sale of business
- Other financial and business work.
We have a practice of sending a complimentary ‘inhouse’ newsletter to our clients, associates and to the above-mentioned seminar, workshop and group gathering attendees. If at any time you receive material that you did not request or do not want to receive such material any more, then kindly notify us.
5. How is your or your entities information secured?
ST CLAIR Partners has security measures designed to protect against the loss, misuse, unauthorised access and improper modification, alteration or disclosure of the Information under its control. These security measures are:
- External security measures
- Passwords and internal controls to all databases when logging onto the system
- Sophisticated backup procedures
- Offsite secured storage facility
- Data integrity measures
- Standardised procedures in data collection, entry and retainment
- Employment confidentiality agreements.
You have the right to access the information held by us about you. If any information is inaccurate, you have the right to request corrections.
6. Accessing your information
You have the right to access the information held by us about you. If any information is inaccurate, you have the right to request corrections.
7. Contacting
If you have any questions about this Privacy Policy, you should contact:
MR PAUL ST CLAIR
C/- ST CLAIR PARTNERS
G.P.O. BOX 1881
SYDNEY NSW 2001
PH: (02) 9221 4088
E-mail: accountants@stclairco.com.au
Website: www.stclairco.com.au